The Chemical Sciences Scotland Industry Leadership Group (CSS ILG), is a joint industry, enterprise of agencies and government strategy teams. It receives support from Scottish Enterprise. Personal information provided to Chemical Sciences Scotland is on behalf of Scottish Enterprise held by its third-party contractors, The Union Advertising Agency (a company registered in Scotland, with number SC 160047 and having its registered office at 1 Rutland Court, Edinburgh, EH3 8EY).
This privacy notice will give you information on how our supplier collects, uses, shares and looks after your personal information on behalf of Scottish Enterprise. Personal information, or personal data, means any information about an individual from which that person can be identified. Anything we do with your personal information (from the point at which we collect it until we delete it from our systems) is called processing.
The privacy notice applies when you visit our website (www.chemicalsciencesscotland.com), provide any personal information through this website, when Chemical Sciences Scotland or when you have asked to receive marketing from Chemical Sciences Scotland (regardless of where you are located). The privacy notice will also tell you about your privacy rights and how the law protects you.
This website is not intended for children and we do not knowingly collect data relating to children.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal information about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
- Who we are and other important information
The Chemical Sciences Scotland Industry Leadership Group (CSS ILG), is a joint industry, enterprise of agencies and government strategy teams. It consists of senior representatives from stakeholders across the spectrum of the Chemical Sciences community: CEOs and Directors from pharmaceutical, biotechnology, medical devices and diagnostics companies; research organisations and academic institutions; Scottish Enterprise, Highlands and Islands Enterprise, the Scottish Government and Scotland’s National Health Service. Its remit is to develop, drive and deliver the Chemical Sciences strategy in Scotland. By developing an environment where ingenuity and innovation can create jobs and wealth for Scotland, they aim to benefit the global community.
Scottish Enterprise (SE) is Scotland’s main economic development agency and a non-departmental public body of the Scottish Government. We have our headquarters at Atrium Court, 50 Waterloo Street, Glasgow G2 6HQ, United Kingdom, and operate our business from locations within Scotland and worldwide. You can find more details on our locations here.
We have appointed a data protection officer (for us, this is our Data Protection and Information Governance Officer (DPIGO)) who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about the privacy notice, including any requests to exercise your legal rights in respect of your personal information, please contact the DPIGO using the details below.
Data Protection and Information Governance Officer
50 Waterloo Street
- 0300 013 3385 (calls charged at local rates)
- 0141 846 0200 from mobile phones or if outside Scotland
- Minicom 0800 023 2071 – if you are deaf or hard of hearing (BT helpline 0800 731 1888
Change to our privacy notice
This is the current version of our privacy notice. It was last updated on Friday 1st June 2018. The previous version can be found here.
Letting us know about changes to your personal information
It is important that the personal information that we hold about you is accurate and current. Please let us know if your personal information changes during your relationship with us, by contacting using the details firstname.lastname@example.org.
- Personal Information we collect
We may collect, use, store and share different kinds of personal information about you. To help you identify these, they have been grouped together as follows:
|Group Data||Personal information includes
|Identity Data||Name, Company|
|Contact Data||Email address|
|Technical Data||internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access the Chemical Sciences Scotland Website.|
|Usage Data||information about how you use the Chemical Sciences Scotland website|
|Marketing Data||your preferences in receiving marketing from Chemical Sciences Scotland.|
There is also other information that we collect, use, store and share that is not personal information, including:-
Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal information but is not considered personal information in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal information so that it can directly or indirectly identify you, we treat the combined data as personal information, which will be used in accordance with this privacy notice.
Anonymised Data is the process of turning personal information into a form which does not identify individuals and where identification is not likely to take place
Company Data is any information relating to a company, such as the company’s address, financial information, business plans (although these may contain elements of personal information), methodologies, project briefs etc.
- How we collect personal information
We will collect personal information from directly from you and/or from our supplier. Our supplier has been procured to deliver Chemical Sciences Scotland on our behalf, and will be under contractual obligations to process your personal information in compliance with Data Protection Laws.
- How we use your information
Chemical Sciences Scotland collects and uses personal information about you and will use it for the following purposes:-
- when you register with the website,
- sign up to our newsletter
- to send the newsletter to you.
- To maintain our records
- Where you use the contact form, to answer your enquiry, including where you have asked to exercise your rights in respect of your personal information held by us.
- To contact you with surveys about Chemical Sciences Scotland and/or the website
- To monitor use of the website
Data Protection law also says that we must have a legal ground in order to process your personal information. These are known as lawful grounds. We will generally seek your consent to the processing of personal information for the purpose specified in this privacy notice.
Consequences of not providing the personal information
- We will be unable to send you our updates and newsletters
- We will be unable to answer your queries
- We will be unable to meet our legislative requirements under the General Data Protection Regulation 2016/679 and the Data Protection Act 2018
How long we will keep your personal information
- Your personal information will be retained until you advise us that you wish to unsubscribe or opt-out from receiving marketing information.
- Where you make an enquiry, your personal information will be held for a period of 2 years after your enquiry is answered, or as part of our legal
Who we will share your information with
SE will share your personal information with our CSS ILG stakeholders. Where we share your personal information with our CSS ILG stakeholders, this will be done in accordance with the data sharing arrangements that we have with them
We will also share your personal information with our supplier to enable it to do any of these things for or in collaboration with SE.
Where required to do so by law, we may also share your information with law enforcement agencies.
All data collected on the site via the newsletter sign up form is held in a secure database within the CMS (Content Management System) of www.chemicalsciencesscotland.com it is then securely transferred via a .csv file into the Adestra email platform for purposes of distributing the CSS newsletter. All .csv files will be deleted from servers within 48 hours of the dispatch of CSS newsletters. Should the site fall under the remit of another website provider, or switch to another email marketing platform, all newsletter data will be encrypted and transferred securely, via a secure FTP platform, to the new website provider or email marketing platform. The incumbent website provider will then destroy all data records from their digital properties.
Access to your information – You have the right to request a copy of the personal information about you that SE holds.
Correcting your information – SE wants to make sure that your personal information is accurate, complete and up to date and you may ask SE to correct any personal information about you that you believe does not meet these standards.
Deletion of your information – You have the right to ask SE to delete personal information about you where:
- You consider that SE no longer requires the information for the purposes for which it was obtained
- SE is using that information with your consent and you have withdrawn your consent – see Withdrawing consent to using your information below
- You have validly objected to SE’s use of your personal information – see Objecting to how we may use your information below
- SE’s use of your personal information is contrary to law or SE’s other legal obligations.
Objecting to how we may use your information – You have the right at any time to require SE to stop using your personal information for direct marketing purposes. In addition, where SE uses your personal information to perform tasks carried out in the public interest or in exercising official authority vested in it then, if you ask it to, SE will stop using that personal information unless there are overriding legitimate grounds to continue.
Restricting how we may use your information – in some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information about you that we hold or assessing the validity of any objection you have made to SE’s use of your information. The right might also apply where SE no longer has a basis for using your personal information but you don’t want SE to delete the data. Where this right to validly exercised, SE may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.
Automated processing – if SE uses your personal information on an automated basis to make decisions which significantly affect you, you have the right to ask that the decision be reviewed by an individual within SE to whom you may make representations and contest the decision. This right only applies where SE uses your information with your consent or as part of a contractual relationship with you
Withdrawing consent using your information – Where SE uses your personal information with your consent you may withdraw that consent at any time and SE will stop using your personal information for the purpose(s) for which consent was given.
Please contact SE in any of the ways set out in the Contact information and further advice section if you wish to exercise any of these rights.
SE seeks to resolve directly all complaints about how it handles personal information but you also have the right to lodge a complaint with the Information Commissioner’s Office whose contact details are as follows:
Information Commissioner’s Office
Telephone – 0303 123 1113 (local rate) or 01625 545 745
Website – https://ico.org.uk/concerns